Public Relations (PR) Materials You Need To Be Successful

Deirdre O'Donoghue
Deirdre O'Donoghue  |  March 11, 2019

Make public relations a bit simpler by learning all about PR materials that will impress clients and co-workers.

From influencers trying to go viral, to a company hoping to improve their overall brand image, there is a PR tactic for every problem you may face.

Sure, sometimes you have to be a little scrappy and act quickly, but there are almost always best-in-class solutions that others have already practiced. So instead of reinventing the wheel, learn from these different types of PR materials so that you can save time and ultimately improve your PR strategy.

Public relations tactics

Tactics, materials, collateral, tools, tips, and tricks— Whatever you may call them, they are a crucial part of making your life easier and your clients’ lives better.

If you’re already a pro at public relations and you’re looking for a deeper dive, jump ahead to whichever topic piques your interest:

Press release

People may say that press releases are outdated forms of communication, but that couldn’t be further from the truth. Press releases are a tried and true PR material that cut through the clutter and add some organization to the mayhem of media.

A press release is an official statement released by a business, brand, person, organization, etc., that reports any changes, updates or newsworthy events. This public relations tactic boosts brand awareness and trust, which is ultimately the goal of any PR strategy.

There are several types of press releases that all have the same general goals, but focus on specific types of companies and/or occasions.

Elements of a press release

These standard elements are seen across all major press releases. Go ahead and Google your favorite company + press release and you should see the below elements covered. Because as the saying goes, don’t fix what’s not broken.

Elements of a press release 

Once you finish writing your press release, the last step is to distribute it to media professionals. You didn’t go through all of this work to have only a few people view it, so send it off to valuable connections and watch your exposure increase significantly.

One of the last bullets, boilerplate, needs a little more explanation, so read on to discover why you need to perfect yours.

Boilerplate

As an essential element of a press release, you don’t want to write off this standardized paragraph at the end of your press release.

In public relations, a boilerplate provides journalists with information about your company that remains consistent for every press release published by your company. The only time a public relations specialist needs to change a boilerplate is if numbers or data changed. 

Sometimes referred to as an “about us” statement, a boilerplate includes some standard elements that you want to cover when writing your own.

Elements of a boilerplate

Now that you know what a press release and boilerplate are, you can explore the different types of press releases that PR professionals often write.

Types of press releases

Since there are many different types of businesses and newsworthy events, you have to be able to write for different types of press releases.

Skittles changing the green skittle to a green apple flavor from the lime flavor. IHOP changing their name to IHOB for International House of Burgers. Revlon hiring the first female CEO, Debra Perelman. REI inviting shoppers to #OptOutside and closing their doors on Black Friday.

These PR examples all call for press releases, even though they significantly contrast from one another.

Here are some types of press releases with which you should become familiar: 

Types of press releases

Be sure to analyze the situation at hand and respond with a specific type of press release. Then, apply PR best practices and you’ll write a killer press release. Let’s take a closer look into one of the most popular types of press releases, an event press release.

Event press release

Your company is hosting a huge event and you’ve carefully planned the most perfect, Instagram-worthy event. But how do you get people to actually come to this event?

As you probably guessed— an event press release.

 The formatting and must-haves are the same as the press release elements listed above. Once you highlight the who, what, when, where, why, and how of the event, it’s time to make your distribution plan.

First, build your target media list which can include news outlets, journalists, bloggers and anyone else who will have influence recruiting people to attend your event. After your list is completed, write a pitch with a compelling subject line, personalize your email, attach your press release and take a breath. If you’ve followed the appropriate steps and included all of the necessary elements, then people will be sure to attend the event you’ve put your blood, sweat, and tears into.

Press release tips

There’s no need to worry about writing a good press release because it’s been done before. 

Here are some tips from PR professionals summed up into one statement:

  1. Don’t be generic, show what you’re pitching
  2. Capture the whole story in the headline/subhead
  3. Assume most journalists won’t read past the headline
  4. Put the news in context to show the importance
  5. Tie it to larger events happening in the world
  6. Communicate that you or your business have an authentic story to share
  7. Be factual, not flowery

These tips will only better your press release. When we all come together and share our knowledge of public relations, we can avoid all PR disasters, or at least try to.

Media kit

A media kit is a public relations tool that is often times confused with a press kit. A press kit covers timely events for immediate coverage, while a media kit gives a general overview of your brand and is mainly used by influencers and brands.

One of the first things to do before you start making your media kit is to gather all of your information.

Then, there are a few elements that go into every media kit, those being:

 Elements of a media kit
 

Of course, as a PR professional you have your personal goals and unique take on your business, so while including these elements be sure to show some creativity. Because how would you expect your reader to be engaged if you sound like every other media kit out there?

Electronic press kit (EPK)

Every dream of being a rockstar? Then you should definitely learn about making an EPK.

Within PR materials is an EPK. An EPK is a digital resume for music artists that provides music professionals with essential information. The music professional then uses this information to decide if they should book them, or connect with the artist about their music.

Making a good first impression and cutting through the clutter can be tough in the music industry, but when you include all the essential elements of an EPK, you’ll be on your way to making your dreams come true.
Elements of an EPK

Putting together all of these elements in a visually appealing way will be the base of your personal PR strategy. You’re already talented, so just show music industry folks what you’re all about.

Dive right in

So there ya have it, all the PR materials you could ever hope for. Go ahead and write your press release and gather your materials for a media kit or EPK. Because, with these PR materials, you’re going to surpass your goals.

CTA: Looking for software to help your public relations business thrive? Then check out the best PR software to get you started.

Deirdre O'Donoghue
Author

Deirdre O'Donoghue

Deirdre O’Donoghue is a Senior Content Marketing Specialist at G2. She brings her passion for research and creativity to her writing. In her free time you can find Deirdre fostering puppies or exploring the Chicago foodie scene.