9 Best Free Online Scheduling Tools in 2019

Courtney Moran
Courtney Moran  |  January 21, 2019

Scheduling just about anything can be a daunting task.

Whether you are scheduling employee shifts, online appointments, or work meetings, automating these essential tasks is one way to increase productivity and work smarter, not harder. It all comes down to aligning schedules, whether they’re those of your employees, colleagues, or customers. Without the right software, this task can seem insurmountable.

Luckily, for small businesses, solopreneurs, and busy professionals alike, there are many free and easy-to-use scheduling solutions available. The free offerings we’ll discuss include employee scheduling software and online appointment scheduling software.

Benefits of employee scheduling tools

There are many advantages to using free schedule makers, such as instantaneous, streamlined automation. Let’s review the advantages and features of some free employee and appointment scheduling solutions.

Improved communication — Software connects business owners to their employees and customers in an instant. These solutions are available online or via mobile and often come with email, text, and push notifications to keep everyone up to date and in the know.

Easy to use — These solutions provide easy methods for schedule creation and management. Schedule availability can be assessed with ease and calendars easily kept up to date.

Streamlined and automated — Solutions often provide employee schedule templates or examples for guidance or reuse.

Additional features of these tools include:

  • Employee availability
  • Time off requests
  • Calendar updates
  • Automated reminders via text, push, or email
  • Integrations with calendars
  • Employee schedule template

Best free scheduling apps 2019

The list we’ve outlined here includes a mix of employee and appointment scheduling solutions with free offerings. This does not include products that are free temporarily or offer free trials. They may only support one user or one project, but they’re truly free offerings. Scaling, however, will often require full investments. These scheduling products are ranked by user satisfaction score as of Dec. 29, 2018.

These products alone have well over 5,100 validated user reviews on G2 Crowd as of July 16, 2018, and only represent a small portion of the 65-plus presentation software offerings listed on our platform. Whenever possible, the products are ranked by user satisfaction score.

For each product we provide:

  • G2 Crowd star rating
  • Product overview
  • Highlighted features
  • Reviews highlighting what users like 

1. When I Work

free-scheduling-softwareProduct Name: When I Work
G2 Crowd Star Rating: 4.3 out of 5.0 stars

Overview

When I Work is a free (for up to 75 users) employee scheduling software that is used across a variety of industries including dining, retail, seasonal, health care, education, events, and hospitality. This solution provides employee scheduling and a time clock, and is accessible via free apps for iPhone and Android.

employee-work-schedule-appImage courtesy of When I Work

Features
  • Online scheduler
  • Mobile apps
  • Team messaging
  • Customer support

2. ZoomShiftemployee-scheduling-app

Product Name: ZoomShift
G2 Crowd Star Rating: 5.0 out of 5 stars

Overview

ZoomShift is free employee scheduling software designed for hourly work. Schedule templates are available and schedules can be shared via text, email or push notifications. Employees or team members can view their schedules, request time off and take on available shifts.example-free-scheduling-tool

Features
  • Easy-to-use schedule templates
  • Schedules can be shared via text, email, or push notifications
  • Employee schedule visibility
  • Supervisor or manager permissions included

3. Homebasebenefits-scheduling-software

Product Name: Homebase
G2 Crowd Star Rating: 4.3 out of 5 stars

Overview

Homebase provides free employee scheduling, timesheets and a time clock, team communication, and hiring solutions for businesses with one location and an unlimited number of employees.free-time-scheduling

Features
  • Mobile apps for employees and managers
  • Team messaging
  • Payroll exports
  • POS integrations

4. OpenSimSim

opensimsim-freeProduct NameOpenSimSim
G2 Crowd Star Rating: 3.8 out of 5 stars

Overview

OpenSimSim is a free employee scheduling and communication platform. This software provides users with free scheduling, shift alerts, time off requests, private and group chats, unlimited locations, time cards, compliance and more.

free-scheduling-app 
Features
  • Unlimited locations
  • Unlimited schedules
  • Instant messaging
  • Time off & availability

5. Findmyshiftfree-smb-scheduling

Product Name: Findmyshift
G2 Crowd Star Rating: 4.5 out of 5 stars

Overview

Findmyshift is an employee scheduling software for teams with five employees or fewer. This solution includes free scheduling, timesheets, an integrated time clock and real-time labor reports.

open-source-schedulingFeatures
  • Drag-and-drop scheduling
  • Timesheets and time clock
  • Email, SMS and push notifications
  • Shift reminders

Free online appointment scheduling software

1. Doodledoodle

Product Name: Doodle
G2 Crowd Star Rating: 4.3 out of 5 stars 

Overview

Doodle is on online scheduling software that can help users book and organize meetings, activities, and events. This easy-to-use scheduling tool allows users to create polls that collect information regarding their colleagues’ date and time availability.free-Doodle-calendar

Features
  • Customize meeting requests
  • Invite participants and collect feedback
  • Select best meeting option 

2. Setmorefree-online-appt-free

Product NameSetmore
G2 Crowd Star Rating: 4.1 out of 5 stars

Overview

Setmore is a free appointment scheduling platform. It provides a booking page for creating online appointments, maintains staff profiles and customer lists, and offers email and text notification options.free-dr-appointment-app

Features
  • Calendar
  • Customer list
  • Staff profiles
  • Booking page
  • Notifications

3. Appointyonline-scheduling-app

Product Name: Appointy
G2 Crowd Star Rating: 4.6 out of 5 stars

Overview

Appointy is an all-in-one online scheduling software. It provides solutions to a variety of industries including health & wellness, education, health care, beauty services, fitness and recreation, government, and more.online-scheduling-free

Features
  • Website and Zapier integrations
  • Automatic notifications
  • Mobile app
  • 100 appointments per month

4. Calendlyfree-appointment-scheduling

Product NameCalendly
G2 Crowd Star Rating: 4.5 out of 5 stars

Overview

Calendly is an automated meeting scheduling software with a basic free plan for individuals. This free scheduling software lets users program availability, share it with others via a personalized link, and schedule directly to user calendars.

free-appointment-scheduling-app

Features
  • Calendar integrations with Google Calendar, Office 365, Outlook and iCloud
  • Unlimited events
  • Personalized Calendly link to share with others when planning meetings
  • Automated event notifications

Next steps for selecting a best free scheduling tool

Those researching free scheduling software can sift through hundreds of verified user reviews on G2 Crowd to find the best option. Check out the employee scheduling software and online appointment scheduling software categories where you can compare products, discover available features and read user reviews.

Ready to learn more about engaging employees? Learn more about employee engagement in 2019.

* Please note: Reviews may have been edited for spelling and grammar.

Courtney Moran
Author

Courtney Moran

Courtney Moran is a research specialist at G2 Crowd. She specializes in HR with a focus on diversity and inclusion, employee engagement, and wellness in the workplace. When she's not researching and writing about HR-related topics, you might find Courtney helping out on her friend's organic farm.