The Corporate & Administrative Job Descriptions Every Hiring Manager Needs (+ Free Template!)

Claire Brenner
Claire Brenner  |  October 17, 2018

You likely don’t know it, but your corporate and administrative teams are the backbone of your office.

They are the reason your paycheck comes every other week, your fancy office espresso machine gets repaired, and your new hire gets on-boarded smoothly. In fact, they’re probably the reason you have that expensive cappuccino machine in the first place.

That said, a lot of their work is behind the scenes. They’re the unsung heroes, working efficiently to keep the organization running smoothly so that the rest of the employees can do their jobs with little-to-no interruption. This rockstar team includes your accountants, recruiting managers, executive assistants, office managers, trainers, and more.

Because these team members cover a variety of different functions, they’ll bring a multitude of different backgrounds and specialties to your organization.

Your HR manager, recruiting manager, and corporate trainer will be responsible for building your team. This includes writing job descriptions, seeking out candidates, conducting interviews, on-boarding new employees, and more. These roles hold extra responsibility due to their regular contact with potential employees (and, unfortunately, those who don’t make it through the interview process). Because they have such a comprehensive understanding of what your organization looks for in its employees, they often play a major role in developing company culture.  

Your accountants, payroll administrators, assistant controllers, and similar roles will manage your organization’s finances. This may include designating annual budgets to different departments, distributing paychecks, and monitoring and approving expense reports. To put it simply, they have the hold on the company purse strings.

Finally, you have your office managers, executive assistants, and receptionists. These stellar employees are truly your office miracle workers. They handle supply management, vendor coordination – and of course, that pesky cappuccino machine. They schedule travel so that your executives are where they need to be when they need to be there, and ultimately, maintain the office flow. If you haven’t thanked your office manager yet today, you should!

Because these roles cover so many different responsibilities, writing a job description for each and every one can be quite the time commitment.

That’s where we come in.

To make your life just a little bit easier, we’ve supplied the following job descriptions as starting points. Additionally, each job description includes three industry examples so you can see exactly how some of your favorite companies are seeking out their employees.

Keep in mind that when it comes to job descriptions, there’s no one-size-fits-all solution. The following job descriptions offer some typical responsibilities and requirements for each role, but should be adjusted to reflect your organization's unique needs, nuances, and opportunities.

Corporate & Administrative Job Description Template

If you’re looking to start writing job descriptions right away, use the button below to download our free general job description template.

Download Job Description Template

Corporate & Administrative Job Descriptions

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Claire Brenner

Claire Brenner

Claire is the content marketing team lead, coming to G2 Crowd after graduating from the University of Dayton. Born and raised in the Chicago area, her brief stint in Ohio gave her a new appreciation for deep-dish pizza, but left her well-versed in Cincinnati-style chili and "cities" with a population fewer than 400,000. While not writing, Claire can be found practicing calligraphy, seeking out the best dive bars in Chicago, and planning her next trip.